SAGES 2025 Annual Meeting

Exhibitor Confirmation Kit

Table of Contents

Prospectus

Current Floor Plan

Exhibitor FAQs

Freeman Service Kit

Exhibitor Profile Form

Exhibitor Staff Badge Registration Instructions

Giveaway Notification Form

Function Space Request Form

Hotel Reservations

Hotel Door Drop Form

Hanging Signs Form

Independent Contractor Form

In-Booth Presentation Form

Lead Capture Order Form

AV Order Form

Pre-Registration List Order Form

Sponsorship and Visibility Opportunities

Deadlines- scroll down

Exhibit schedule- scroll down

January 17, 2025Exhibit Space Balance Due
January 17, 2025Exhibitor Company Profile
February 10, 2025Hotel Reservations Cut Off
February 7, 2025Exhibitor Appointed Contractor & Certificate of Insurance
February 7, 2025Exhibitor In-Booth Presentation Form
February 7, 2025Giveaway Notification Form
February 7, 2025Hotel Door Drop Form
February 7, 2025Special Promotions Participation Form
February 7, 2025Meeting App Exhibitor Listing Enhancements
February 7, 2025Booth design submitted to show management (20×20 or larger)
February 7, 2025Function Space Request
March 12, 2025Exhibitor Badge Registration

Exhibit Schedule

Exhibit Dates and Hours

Dates and times the exhibit hall is open to registrants

Wednesday, March 125:30 pm – 7:30 pm (Opening Reception)
Thursday, March 1310:00 am – 4:00 pm
Friday, March 1410:00 am – 4:00 pm

All exhibit personnel must leave the exhibit floor 15 minutes after close of the exhibit hall.

Exhibitor Registration

Tuesday, March 111:00 pm- 5:00 pm
Wednesday, March 128:00 am- 5:00 pm
Thursday, March 138:00 am- 5:00 pm
Friday, March 148:00 am- 5:00 pm

Exhibitor badges may be picked up on-site by the individual under the exhibitor name. If all badges are to be picked up by one representative, the exhibitor may make this request on-site and must allow a minimum of 4 hours for badges to be prepared.

Set-up hours

Tuesday, March 111:00 pm – 6:00 pm
Wednesday, March 128:00 am – 1:30 pm

All set-up personnel must wear a set-up badge or wristband, which will be available at the registration desk.

For questions regarding move-in, or to request permission for early move-in, please contact Julia Fisher at [email protected]. Permission for early move-in must be approved by Show Management. All construction must be completed and aisles cleared by 1:30 pm on Wednesday, March 12. All Exhibits must be fully operational by 4:00 pm, Wednesday, March 12.

Dismantling and Removal of Exhibits

Friday, March 144:00 pm – 9:00 pm
Saturday, March 158:00 am – 12:00 pm

All halls must be cleared by Saturday, March 15 at 12:00 pm. Exhibitors may not begin dismantling until 4:00 pm on Friday, March 14.